Assessment Process

How do we use our assessment data?

We conduct a Collegewide assessment review workshop to discuss our data, rubrics and guides.

At Convocation in August, we include a schedule of our professional development workshops in the packets each counterparts group receives. Calendar invites are also sent directly to faculty members for the data review meetings.

In these sessions we:

Review challenges regarding outcomes assessment
Walk through our assessment journey as a College
Discuss our rubrics
Discuss improvements/ideas/concerns
Review the assessment data and trends
Explain how the data may be used to drive curricular changes
Facilitate faculty breakout sessions to gather feedback about the challenges to submitting ELO data, discussing the assessment data and ELO rubrics, and gathering feedback on the workshop itself
Showcase all the resources that are available to assist in every step of the assessment process
Send a follow-up survey to the entire College to gather additional feedback so all stakeholders' voices can be heard

What do we do with all the knowledge we receive from our annual data review loop closure sessions?

Table of questions and answers
What we learned:	Our action plan:
QR: "Calculation: “Calculation” is very math-specific- consider broadening the language so it better applies to non-math courses mapping to QR.	The updated QR ELO, launching in 26/27, broadens the QR outcome to include more non-math applications. CLOA is also creating school-specific guides for all ELOs that will show each school how each ELO can apply to their disciplines.
QR: To help disciplines know if this maps to their course, the first question should be- do I have an assignment for this?	CLOA will integrate this into the school specific guides.
OC: How many grads get exposure to this?	CLOA partnered with Institutional Research to get this data for all ELOs. CLOA will review this data for all ELOs and courses in Fall.
OC: Create a template for how to achieve this in a variety of courses and modalities. Include class discussions and video discussion boards. Note: simply answering questions in class would not apply.	CLOA will integrate this into the school specific guides.
OC: How do co-curriculars help OC?	Many sessions help students practice their OC skills including: Pitch competitions, networking events, mock interviews, ESL conversation partners.
CS: need to define culture: it's not just race/ethnicities, or celebrating diverse populations- it's an academic topic.	The updated CS ELO, launching in 26/27, will combine CS and CR into one ELO and
CS: Create an example list for a wide range of disciplines, and also emphasize how they already accomplish this	CLOA will integrate this into the school specific guides.
Make sure any edits to the ELOs allow them ot still easily transfer to 4-year institutions.	The ELOs were updated keeping the OT-36 in mind.
Some are unaware of how quick the ELO data submission process is.	We revamped our instructions to include a quick reference guide with links to more detailed instructions as well
Some are unaware that this is a mandatory process outlined in the contract.	We added the links and contract language to the FAQ section on our website and the notification email, and we will include them in all future presentations. We met with the Dean’s Council so they understood it was mandatory. Through this meeting, we partnered with the Dean’s Council to send ELO reminders to faculty members as part of their regular semester reminders/meetings with faculty throughout the year.
Assistance is needed to find the best ELO assignment.	We will continue to promote our Lib guide, which contains how-to videos and sample assignments used by Tri-C faculty that align with each of our seven ELOs and our DEI courses. Our communications will continue to include the contact information for our full CLOA membership. Anyone on CLOA can assist with creating or editing an assignment to better align with an ELO. We host ELO workshops at the beginning of each year that include a walkthrough of alignment resources. Recordings of the sessions are made available on our KWeb site for future reference. There are also breakout sessions in the ELO workshops that allow faculty members to find the best assignment in a group of sample assignments and to practice editing assignments that are not an exact match. There is a working session at the end of the ELO workshops where faculty can meet with CLOA to discuss their actual assignment.
Unsure of the "Why"	Institutional assessment gives us data to prove our students are learning these specific skills that will help them in their lives and careers. Faculty teaching these skills in a wide variety of courses enable our students to learn and practice these skills frequently throughout their time with us. In our workshops we discuss the College's accreditation levels and explain that our ELOs are in alignment with both ODHE as well as the HLC. We created a guide for students to showcase how important our ELOs are in the real world, from the workforce to everyday life.
Unsure of what happens to the assessment results	Our yearly workshop schedule contains the Loop Closure sessions where we discuss the results in the faculty notification email. We also share results in our yearly assessment newsletter. This is emailed to the entire College and contains assessment terms, a yearly wrap-up of assessment activities and a place to offer suggestions/ask questions/volunteer. An overview of all of our results are also listed on our webpage
Rubrics need more opportunities for review	CLOA gathers college-wide feedback at our yearly ELO data review loop closure sessions. CLOA regularly compares our ELOs with ODHE and HLC to make sure we are staying up to date.
Additional information requested in our faculty notification emails.	A quick reference guide with links to the longer instructions are included if needed ELO workshops schedule and recordings of previous sessions Showcase of how important our ELOs are in the real world, from the workforce to everyday life Added the contract language Reiterating in notification emails important assignment information for all individual ELOs
Adjuncts may not be receiving all notifications.	We created template language for deans to include assessment questions during their review meetings with all faculty. Deans can now email faculty who haven't aligned an assignment by midterms and finals week. We asked Adjunct Services managers to add assessment reminders to their newsletters.
Course-level assessment planning meetings additions	We met with all disciplines from 2022-2024 to create their course-level outcome assessment plans. We reviewed every outcome for all courses in a discipline and created meta outcomes for faculty to use if they choose. As the meetings progressed, we made small tweaks to the informational portion of the meetings to be more inclusive of all situations disciplines may encounter.
Common Reading, (re)Imaginings, and Cocurriculars	Annual end-of-year loop closure narratives Any cocurricular events are encouraged to seek CLOA out to assist in the assessment of their events

The Yearly Assessment Process

The Selection Process

The Learning Outcomes Assessment office gathers all courses that are mapped to the ELOs the College is assessing this year. Being mapped to an ELO means faculty in a discipline have indicated that a course has an assignment that applies to an ELO, and have mapped the course to the ELO by updating their Official Course Outline in CIM.

All courses that are mapped to an ELO are required to submit assessment data when during the ELO's assessment cycle.

Faculty and Student Experience

Faculty are notified that their CRN is mapped to one of the ELOs being assessed in a given year (this is also listed on their Official Course Outlines). Faculty are given instructions on how to submit their data to the ELO data collection software. There are also help documents regarding verbiage for their syllabi and creating/editing an assignment that teaches to an ELO. CLOA members assist faculty to help create, edit, or choose an assignment as well as use the data collection link.

Students submit the assignment(s) as they normally would. The student experience is exactly the same whether the assignment is mapped to an ELO or not.