CW Emails and Provost Messages
July 14 - Important Updates: Work Schedule/Arrangements, Safety Protocols, Travel, VSP
The following is a summary of important points covered at yesterday’s Town Hall.
On-Ground Work Schedule and Flexible Work Plan
Starting Monday, Aug. 2, all sites and campuses will be open during normal pre-pandemic operating hours. Full-time employees will be on-site four out of five workdays and may continue to work remotely one day. Each department/area will determine staffing schedules to provide on-ground presence Monday through Friday, or Saturday as applicable.
As of Monday, Sept. 13, all employees will be back on-site for the entire work week. It’s important that we resume our normal operating hours and on-ground presence so that we can meet the needs of our students and the community.
We also are committed to cultivating a progressive work culture that meets your needs for work-life balance.
As mentioned previously, the College has been working on a flexible work plan that includes adjusted work schedules and remote work options. These will initially be offered on a pilot basis. To be eligible in this stage, employees must be in good standing (defined as “Meeting expectations,” “Accomplished” or higher on their most recent TEC performance review).
There is no guarantee that a request for a flexible work schedule will be approved, as not everyone’s job function is conducive to such a schedule. When determining whether a request will be approved, the needs of the College, students and department will take precedence. The final decision on an employee’s ability to work remotely will be at the sole discretion of the supervisor/manager with consultation with Human Resources, if necessary. The decision to permit remote work may be revoked at any time.
We anticipate providing more details at the end of this month and conducting supervisor training in August, so stay tuned for updates.
COVID-19 Safety Protocols
In light of new guidelines from the state and the CDC, recommendations for K-12 institutions, and a consensus of other Ohio community colleges, we have decided to relax our social distancing requirements from 6 feet to 3 feet beginning Aug. 9. This Collegewide change will apply to classes, offices and special events. Some classes may require a greater social distancing due to the nature of the activity to be performed.
Mask guidelines were updated as of July 6. As a reminder:
- If you are fully vaccinated, face coverings are optional.
- If you are not fully vaccinated, face coverings are required when in a Tri-C building.
- Face coverings are still required in on-campus clinics that provide public services.
- Tri-C students, faculty and staff whose class requirements or jobs require them to visit or work at locations other than the College should follow the safety protocols of those locations while there.
- Do not ask colleagues or students about their vaccination status. Unmasked individuals (who have disclosed that they are not fully vaccinated) should be reported to the Campus President’s Office or Risk Management.
As part of our safety efforts, travel for College purposes is limited to drivable destinations that do not require an overnight stay. We are reviewing the travel guidelines in light of other changes to safety protocols and will provide additional guidance soon.
A copy of the plan, which outlines how we will position the College for the future, is attached. It was first shared at President’s Renewal in May. View the recorded presentation here (log-in required).
Voluntary Separation Plan (VSP)
900 employees were eligible. Of that number, 46 (5.11%) elected to take the VSP. The breakdown is as follows:
- 12 Faculty
- 9 Administrators
- 9 Professional employees
- 8 SEIU employees
- 6 Non-bargaining support staff
- 2 AFSCME employees
A total of 37 employees will retire, while the remainder will resign as of July 30.
We thank these employees for their dedicated service to the College and wish them well in their future endeavors. Their last day of work is Friday, July 30. A virtual celebration will take place this fall for our retirees. Watch your email for more details.
Thank you for your patience and vigilance. As always, the safety of our students, faculty and staff is our top priority. We will adjust our plans in response to any significant changes in the environment as we have done since the beginning of the pandemic.
If you were not able to attend yesterday’s Town Hall, you can view it here.
As a reminder, extensive safety protocols are in place at all College locations. Additionally, 230 bipolar ionization filters were recently installed across the College, covering classrooms, offices and general gathering areas. These systems remove 99.4% of all COVID-related viruses from the air.
The College will continue to monitor the number of COVID-19 exposures and cases, adjusting these plans if necessary.
We need everyone’s help to keep our community safe by continuing to follow safety protocols:
- Perform a daily health assessment before coming to any campus or facility, and review and electronically sign the COVID-19 Statement of Personal Responsibility once per semester
- Wear a mask properly when required
- Stay 6 feet apart
- Wash your hands frequently, for 20 seconds
- Celebrate small
- Don’t eat or drink with anyone outside your household
- Limit travel
- If you’ve been exposed to the virus and have not been fully vaccinated, you must isolate at home for 14 days. Do not come to the College. Notify Risk Management for specific instructions or questions.
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