Students should be aware of all financial aid policies that govern their eligibility to receive federal student aid. Several important financial aid policies are outlined below and are sent to students Tri-C email account each semester.
|IMPORTANT PELL GRANT CHANGE:
Students are eligible to receive a Pell Grant for up to 12 semesters or the equivalent. If you have exceeded the 12-semester maximum, you will lose eligibility for additional Pell Grant. For example, if your maximum Pell Grant award amount for the 2013-2014 school year was $5,645, but you had received $2,823 because you were enrolled for one semester, you would have used 50% of your maximum award for that year. If in the following school year, you had been enrolled only three-quarter time, you would have used 75% of your maximum award for that year. Together, you would have received 125% out of the total 600% lifetime limit. Once you have received a Pell Grant for 12 semesters, full-time equivalent semesters, you will no longer be eligible for additional Pell Grant funds. Students may not appeal for an additional Pell Grant semesters to Cuyahoga Community College, as the Pell Grant limits are established by the U.S. Department of Education.
For information on how the U.S. Department of Education calculates "equivalent of six years," you can use this link www.studentaid.ed.gov/pell-limit.
ATTENDANCE POLICY FOR FINANCIAL AID:
Eligibility for federal student financial aid is, in part, based on your enrollment status for the session in which you are enrolled. Federal regulations require that students attend all registered classes in order to receive federal financial aid funds. Students who register for courses but do not attend will be reported for non-attendance by Tri-C faculty. Your financial aid will be adjusted to reflect your financial aid eligibility only for those classes that you attend. Students who do not attend classes for the entire term are required to withdraw from the courses.
The College is required to ensure that students receive financial aid only for the courses that they attend and complete. Students who are reported as Never-Attendance in at least one course will have all financial aid funds held until confirmation of attendance in all registered courses has been verified. Instructions to verify attendance may be found in the Attendance Confirmation Instructions.
Students who attend a course and cease attendance at a later point, should be aware of the "WF" grade. This grade denotes a student's failure as a result of ceased or non-attendance. This will also notify the Student Financial Aid & Scholarships Office that an adjustment may be required based on the student's last date of attendance.
REPEATED COURSES AND FINANCIAL AID:
Federal financial aid funds may be used only ONE TIME to repeat previously passed courses, for which students have already received credit. Therefore, if you have passed a course with a grade of D and have received credit for the course, you may only repeat the course ONE TIME and receive federal financial aid funds to repeat a previously passed course to improve your grade; however, you may be required to retake the course as many times as necessary to achieve a C grade in order to advance to the level course, but you will not receive financial aid for the same course more than two times, for which you have received credit.
In some cases, it is still possible that the dollar amount of the financial award may cover your tuition balance. Your financial aid award will be calculated based on your eligible financial aid coursework. If you have student loans, you will have to be enrolled in at least six (6) credits non-repeated coursework to receive your student loan and to be eligible for your work-study awards.
Further, if you have not passed a course by receiving an F or WF grade or withdrawn (W) from a course and have not received credit, you will be able to receive financial aid to repeat the course, provided you are in compliance with the College's Tri-C's Satisfactory Academic Progress Policy.
FINANCIAL AID AWARD YEAR:
Beginning for the 2013-2014 academic year, Fall Semester will be the start of the financial aid award year. Students should complete the 2013-2014 Free Application for Federal Student Aid (FAFSA) at www.fafsa.gov to be considered for federal financial aid for the Fall 2013, Spring 2014, and Summer 2014 semesters. This includes all federal financial aid programs, Federal Pell Grant, Federal Supplementary Education Opportunity Grant, Federal Work-Study and Federal Student Loans.
- If you plan to enroll as a full-time student for at least two (2) semesters during the 2013-2014 academic year, you may not have any remaining Pell Grant or student loans funds for the Summer 2014 Semester. Therefore, students who plan to attend Summer 2013, may consider borrowing less student loans throughout the Fall and Spring semesters to reserve enough funds for the Summer.
- If you plan to attend part-time any semester or only attend one (1) semester during the 2013-2014 academic year for Fall 2013 or Spring 2014, you may use certain remaining financial aid funds for the Summer 2014 Semester.
Students interested in applying federal financial aid toward the Summer 2014 Semester should contact the Student Financial Aid & Scholarships Office for more information about specific Summer financial aid eligibility and update their Enrollment Verification Form.
Example Scenario: Student qualifies for a Pell Grant totaling $5,645 for the 2013-2014 Academic Year.
- Pell Grant Used for Fall 2013 = $2,823
- Pell Grant Used for Spring 2014 = $1,411
- Remaining Pell Grant Available for Summer 2014 =$1,411 (if student enrolls in at least 6 hours during the Summer 2014 term)
Any remaining funds will be re-awarded to students enrolled in the Summer 2014 Semester beginning March 2014.
SATISFACTORY ACADEMIC PROGRESS POLICY:
Federal regulations require that Tri-C review the academic progress of all students and notify students receiving federal financial aid each semester. This includes students who have received or are applying for the Federal Pell Grant, Federal Supplementary Education Opportunity Grant, Federal Work-Study and Federal Student Loans. Financial aid students are required to maintain an overall grade point average of 2.0 or higher, complete at least 67% of all courses attempted, and meet all degree requirements prior to attempting 92 credit hours. Failure to maintain compliance with these standards may result in loss of disqualification for future federal financial aid dollars. Students should review Tri-C's Satisfactory Academic Progress Policy to ensure compliance.
FINANCIAL AID DISBURSEMENT POLICY:
Financial aid funds are applied to your tuition charges on your Tri-C account no sooner than 35 days after the start of every part-of-term (session). For example, if you are enrolled in a course during the 16-week session (Full-term) and enrolled in a course during the Second 8-week session (Session B) your financial aid funds for your Full-term course will be applied to your Tri-C student account on or after February 16, 2014 and your financial aid funds for your Session B course will be applied to your Tri-C student account on or after April 20, 2014.
Based on the session for which you are enrolled, your financial aid will be applied to your Tri-C student account 35 days after the start of each session. For more information about when financial aid funds are released for Spring 2014, students can view this link or check the Important Dates for all financial aid dates for the 2013-2014 academic year.
NOTE: Fourteen days after financial aid funds are applied to your Tri-C student account, a refund will be sent via direct deposit to your checking or saving account or mailed to your home address.
BOOK AUTHORIZATION/BK CREDIT LINE:
At the start of each session, Book Authorizations (BK Credit Line) are established on your My Tri-C card for use in the Barnes & Noble book stores for students who have a finalized financial aid award and who will have federal financial aid in excess of at least $100 above tuition and fee costs. To learn more about how to use BK Credit Line, you can get more information on the Book Authorization - FAQ.
The Withdrawal and Repayment Policy for Financial Aid outlines your financial responsibility should you change your enrollment status. Students who are considering withdrawing from all classes should contact their campus Student Financial Aid & Scholarship Office to determine how a change in enrollment status will affect their aid eligibility. Because financial aid funds are paid based on a student’s attendance, any change in status may require a student to repay federal financial aid funds already received. The College understands that unforeseen events may occur in student’s lives that result in a student’s withdrawal from school. Due to these situations, it is very important that students understand this policy and follow the appropriate steps to withdraw when necessary. Withdrawals may also impact students’ future eligibility for federal financial aid funds regardless of the reason for withdrawal.
NOTE: Students who withdraw from all classes prior to completing more than 60 percent of their enrolled class time may be subject to the required federal refund policy and may be responsible for repaying any financial aid that has been received. Additionally, students who stop attending classes but do not formally withdrawal may also be subject to repaying all or part of any financial aid funds received and may be subject to repayment, based on their last date of class attendance.
NON-INSTITUTIONAL CHARGES POLICY:
A student has the right to authorize Tri-C to use their federal financial aid award to assist with the costs of such non-institutional charges as parking or library fines, as well as other charges that are applied to their student account. Each student is asked to accept or decline this right during the initial application process and may rescind the decision at any time in writing to the Student Financial Aid & Scholarships Office. The Non-Institutional Charges Form is required to be able to make charges, such as meal plans, bus passes, and vending, to your student account.
QUALITY ASSURANCE POLICY:
Cuyahoga Community College participates in the U.S. Department of Education's Quality Assurance program. As a result, a student may be asked at any time during the term to provide income and household information. If there are differences between your FAFSA application and the documents provided, Tri-C will make appropriate adjustments to your information. These adjustments may impact your current financial aid award(s). Failure to submit the requested materials may result in repayment of all federal funds.